The endevis Privacy Policy

Last revised on June 8, 2020

endevis is committed to safeguarding your privacy. In this Privacy Policy, we explain to you what information we may collect, use, share, and store about you, and the choices and rights that are available to you. If you have any questions about this Policy, please contact us using the contact details provided below at ‘Contact Us’.

When This Policy Applies

“Personal information” consists of information which may directly or indirectly identify you. This Policy applies to our collection, use, and disclosure of your personal information:

  • through our website(s) and related applications and content that link or refer to this Policy; and endevis computer or mobile software applications (“apps”) and content made available to you (collectively the “Sites”);

  • in connection with any of our events or sales, marketing, advertising, and recruitment activities, or in the course of providing other endevis Services to you (collectively with the Sites, the “endevis Services”); and

  • when receiving services from you.

In some cases, we may provide additional data privacy notices specific to certain products, practices, or regions. Those terms are to be read in conjunction with this Policy. This Policy does not apply to the practices of third parties that endevis does not own or control.

Collection and Use of Personal Information

Categories of Individuals Whose Personal Information We Process Includes:

  • Visitors: individuals who visit or use our Site(s) or any other endevis Services, so that we can provide them with the Site(s) or endevis Services they require;

  • Job seekers: individuals that apply for job opportunities with endevis to fill our internal positions or as part of our staffing and recruiting services or with endevis’ customers through our search, workforce management, or talent advisory services (in each case, whether such applications are made online or offline);

  • Customers, vendors, service providers, and other suppliers: employees, representatives and/or agents of our customers, service providers, vendors, and other suppliers or individuals with whom we have a business relationship and/or manage on behalf of our customers; and

  • Referees and others who advise on the suitability of job seekers: If you submit any personal information relating to other people to us or to our service providers in connection with the endevis Services, you confirm that you have the authority to do so and to permit us to use the information in accordance with this Policy.

How We Collect Information Includes: 

  • Information submitted directly: endevis collects personal information that individuals provide to us through our Services, for instance by completing an online form or creating an account on our Site(s). Where we request information from you, we will inform you prior to collection whether the provision of the personal information may be provided on a voluntary basis, and the consequences of not providing the information.

  • Information we collect automatically: endevis and our service providers may automatically collect certain technical information from visitors to our site(s) and users of our app(s) by, for example, our use of cookies placed on your device.

  • Information we obtain from other sources or third parties: We may receive or acquire information about our visitors, job seekers, customers, and service providers from third-party partners (such as background check providers and providers of professional databases) or a job seeker’s, customer’s, or vendor’s third-party reference. Additionally, we collect information from our social media online forums, blogs, and message boards when you choose to interact with them. In addition, we collect personal information you make available on your public social network profiles and other public locations, including, for example, Facebook, LinkedIn, Twitter, Instagram, or other company websites and/or job boards.

Failure to Provide Information Where Required 

There will be times when we request information from you in order to provide Services. If you do not provide the information that we have identified as required, we may be unable to properly provide you with these Services. 

Legal Basis for Processing Personal Information 

Our legal basis for processing personal information about individuals will depend on the type of personal information and the purpose for which we collect it. However, we will normally collect personal information from you only where:

  • We need the personal information to perform a contract with you;

  • the processing is in our legitimate interest and not overridden by your rights;

  • we have your consent to do so; or

  • there is a legal obligation to collect personal information from you. 

If we ask you to provide personal information to comply with a legal requirement or to perform a contract with you, we will make this clear at the relevant time and advise you whether the provision of your personal information is mandatory or not (as well as of the possible consequences if you do not provide your personal information). If we collect and use your personal information in reliance on our legitimate interests (or those of any third party), this interest will normally be to operate our platform and to communicate with you as necessary to provide our services to you and for our legitimate commercial interest; for instance, when responding to your queries, improving our services, undertaking marketing, or for the purposes of detecting or preventing illegal activities. We may have other legitimate interests and if appropriate we will make clear to you at the relevant time what those legitimate interests are. 

You may choose to provide your personal information with endevis for a particular position for which you are not successful. In such a situation, as you have indicated that you are looking for opportunities beyond your current role, endevis may retain your personal information in order to communicate with you about other opportunities for which your experience may be suitable. If you have concerns about endevis retaining this data for these purposes please discuss them with your contact at endevis. 

Sharing your Personal Information 

endevis does not sell your personal information. endevis may share and disclose personal information about you in the following circumstances: 

  • Potential employers or potential customers: We may share your personal information at your direction if you are a job seeker with a customer for the purpose of providing Services (such as staffing and recruiting services, or search, recruitment process outsourcing, or talent advisory services). To the extent you are employed by a customer of endevis through our search, workforce management, or talent advisory services, the endevis customer will process such personal information in accordance with its own policies and procedures.

With respect to marketing recipients and prospective customers, we collect the following categories of personal information from you, from our service providers such as job boards, or from information that is publicly available on the internet: 

  • Identifiers such as your name, business phone number, and work email.

  • Professional or employment-related information such as your company name, department, and job title.

  • By providing your mobile phone number to us, you opt in and consent to receive text messages from us, which includes but is not limited to text messages sent through an automatic telephone dialing system. Consent to receive marketing text messages is not required as a condition of working with us. If you do not wish to receive marketing text messages, do not provide us with your mobile phone number.

  • Compliance with laws, government, and law enforcement: We may disclose personal information where we are legally required to do so in order to respond to or comply with any applicable law, regulation, subpoenas, court orders, legal process, or government requests, including in response to public authorities to meet national security or law enforcement requirements.

  • Vendors, consultants, and other service providers: We use vendors, consultants, and other service providers to assist us in providing endevis Services, and it may be necessary for us to provide access to your personal information (for example, IT vendors who support our systems, background check vendors, and premises security management for video security and badge access).

  • Business transfers and corporate reorganization: Circumstances may arise where, whether for strategic or other business reasons, endevis decides to sell, buy, merge, or otherwise reorganize businesses. Such a transaction may involve, in accordance with applicable law, the disclosure of personal information to prospective or actual purchasers, or the receipt of it from sellers. It is endevis’ practice to seek appropriate protection for information in these types of transactions.

  • Vital interests and legal rights: We may collect and possibly share personal information and any other additional information available to us in order to investigate, prevent, or take action regarding illegal activities, suspected fraud, situations involving potential threats to the physical safety of any person, violations of endevis’ terms of use, or as otherwise required by law, including without limitation to meet national security or law enforcement requirements. We also may disclose your personal information when we choose to establish or exercise our legal rights or defend against legal claims.

  • With your consent: We may disclose your personal information for other purposes with your consent.

Sharing your Personal Information with endevis 

endevis may disclose your personal information to any affiliate within endevis for use in accordance with this Privacy Notice. This includes our subsidiaries, affiliates, and our ultimate holding company. 

This sharing of personal information with endevis affiliates may include combining the personal information gathered by certain endevis Sites with information independently gathered on other endevis Sites as well as information gathered offline into one or more database(s) usable by endevis. Again, this combined information will only ever be used for the purposes disclosed within this Policy. 

Your Privacy Rights and Choices 

We respect your right to access and control your information and we comply with applicable data protection laws and regulations. We will process your rights requests in compliance with applicable data protection laws and regulations. The availability of these rights and the ways in which you can exercise them are set out below. 

California Consumer Rights 

For individuals located in California, you are given rights under the California Consumer Privacy Act (the “CCPA”) about your personal information. You have the following rights: 

  • Right to be Informed About Collection, Sale, or Disclosure: You have the right to be informed of the categories of personal information we collect about you as well as the sources from which personal information was collected. You also have the right to be informed of the business or commercial purposes for which we use, disclose, or sell your personal information as well as the categories of third parties with whom we share it.

  • Right of Access and to Obtain a Copy of Your Personal Information: You have the right to request access to and a copy of your personal information that we collected over the previous twelve months.

  • Right of Deletion: You have the right to request that we delete personal data that we collected from you, subject to certain exceptions.

  • Right to Opt-out of the Sale of Personal Information: endevis does not sell personal information to third parties.

  • Right Not to Be Discriminated Against for Exercising These Rights: You have the right to be free of discrimination for exercising your consumer privacy rights. We will not deny you goods or services, charge different amounts or provide a different quality level of goods or services for exercising your rights unless the difference is reasonably related to the value of your data. 

Other Jurisdictions 

Under the laws of some jurisdictions you may have the right to request additional information about the personal data we collect, request access to the personal data we process, correct an error or omission, delete personal data, or object or limit further processing. endevis will respect individual rights requests under those laws.  Additionally, if we have collected and processed your personal information with your consent, then you can withdraw your consent at any time. This will not affect any processing of your personal information done before you withdrew your consent. 

How to Exercise Your Privacy Rights 

If you would like to exercise your privacy rights, please email:  [email protected] to submit your request. 

To protect your privacy and security, we may take steps to verify your identity. We will abide by all applicable legal requirements for deadlines for responding to your request. 

Your Choices: 

Marketing Communications: Where it is in accordance with your marketing preferences and applicable data protection laws, we may periodically send you updates via e-mail about promotional opportunities or services we think may interest you, such as jobs in our database that match your selection criteria, newsletters, white papers, surveys and event information. You can opt-out of receiving marketing emails from us. 

Cookies and Online Tracking 

The endevis website use “cookies” and similar technologies (like web bugs) to help personalize your online experience and for analytics purposes. 

Security of Your Personal Information 

endevis is committed to protecting the personal information you share with us. endevis uses appropriate physical, technical, organizational and administrative security measures to help protect your personal information from unauthorized or unlawful access, use, or disclosure, and from accidental loss, destruction, or damage. 

Data Retention 

We retain personal information we collect from you where we have an ongoing business need to do so (for example, to provide you with the service you have requested or to comply with applicable legal, tax or accounting requirements). 

When we have no ongoing business need to process your personal information, we will either delete or anonymize it or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible. 

Children’s Privacy 

This site is not intended for use by children under the age of 13. endevis does not knowingly collect personal information from children under the age of 13. If we learn that we have collected personal information from a child under the age of 13, we will delete that data from our systems. 

Links to Other Sites and Public Forums 

Our Sites may contain links to other sites for your convenience and information. If you access those links, you will leave our Site(s). endevis does not control those sites or their privacy practices, which may differ from endevis’ practices. endevis is not responsible for the privacy practices or the content of other websites outside of endevis. The personal information you choose to provide or that is collected by these third parties is not covered by this Policy. We encourage you to review the policies of such third parties before submitting your personal information. 

endevis may make message boards, news groups, and/or public forums available to users on its Sites. Any information that you disclose in these areas becomes public information that may be accessed by third parties; therefore, you should use caution before deciding to disclose any personal information in these forums. 

Changes to This Notice 

If we change this Notice, we will post the revised Notice on our sites, with an updated revision date. If we make significant changes to our Notice, we may also notify you by other means, such as sending an email or posting a notice on our home page. We will update the “Effective Date” at the top of this page to indicate the date from which any changes take effect. 

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